Proprietor
1. For the purposes of the Data Protection Act 1998 we confirm that the proprietor and operator of the Sheffield Forum website at www.sheffieldforum.co.uk (the “Website”) is X-Line Limited a company registered in England with company number 03720415 whose geographical address is at Unit 2 Capital Court, Bittern Road, Exeter, EX2 7FW, VAT number: 763644706 (“we,” “us,” “our” or “X-Line”). X-Line can be contacted via
this contact form.
2. X-Line respects the privacy of each user accessing the Website (“you,” “your”) and is committed to protecting your privacy. X-Line has structured the Website so that, in general, it is necessary to provide log-in information and identify yourself to access the website. X-Line ensures that any personal information provided by you to X-Line will be processed in accordance with the eight principles of the Data Protection Act 1998 and the Privacy Policy set out below.
Data Controller
3. For the purposes of the Data Protection Act 1998, X-Line is the Data Controller.
Personal Data
4. In accordance with our Terms of Use, (the “Terms”) you will need to register on the Website in order to use the X-Line services set out in the Terms.
5. The information you give may us via the online registration form or otherwise may include personal data, such as your name, address, telephone number, e-mail address, contact preferences, age, sex, or those of any minor for whom you are parent or legal guardian.
6. You may also submit material comprising sensitive personal data under the Data Protection Act 1998, such as information on your racial or ethnic origin, your political opinions, your religious beliefs, any trade union activity you are or have been involved in, your physical or mental health or condition, your sexual life, the commission of any offences by you or any proceedings relating to a criminal offence.
Use of Personal Data
7. We collect your personal data for the purpose of providing the services described in the Terms, in relation to which you have registered your interest.
8. We do not collect additional information about you from other sources, such as public records or bodies, or private organisations.
9. We may use your personal data to better understand who uses our Website and the pages they access so as to be able to improve the Website.
10. We may use your personal data to communicate with you and provide information about our services and the services of others pursuant to your requests.
11. From time to time, we may use your personal data to contact you for market research or client care survey purposes, but we will always give you the opportunity to opt-out of such market research and client care surveys. We will otherwise ensure that your personal data will not be disclosed to other organisations, institutions and authorities unless required by law.
12. X-Line will not send you any marketing emails unless you give us your consent, or we have it already.
13. You agree to the use of your personal data or other personal data you have provided to us for the above purposes.
Use of Sensitive Personal Data
14. With regard to any sensitive personal data which you submit, you hereby expressly consent to our processing of such sensitive personal data for the purpose of the inclusion of that sensitive personal data on the Website. If we wish to use your sensitive personal data for any different purposes, we will seek your explicit permission first. We take seriously the trust you place in us.
15. Your personal data and sensitive personal data will be available online if you include any such data in items uploaded to the Website or included in your public profile. By uploading such content you acknowledge that such information may be seen and used by third parties. You hereby expressly consent to such use.
Disclosure of Data
16. We will not disclose your personal data or sensitive personal data provided by you to us to any third party except as set out as follows:
a. We will disclose your data to our agents inside or outside of the European Union for the purpose of the technical operation of the website; and
b. We may disclose any information in compliance with a court order, or threat of a court order, or to law enforcement authorities, as we deem appropriate.
Automatic Collection of Data
17. The Website automatically captures and stores the following data when you visit the Website: your IP address, when you last visited the Website and when you last posted.
18. All networks connected to the Internet communicate in “IP” (Internet Protocol), which is a technical standard that allows data to be transmitted between two devices. “TCP/IP” (Transmission Control Protocol/Internet Protocol) is responsible for making sure messages get from one host to another and that the messages are understood. An IP address is a string of code which identifies your personal computer and tells the Internet that you are connected.
19. We use Google Analytics to analyse traffic on the Website, including the number of visitors to the Website and the number of page views. This helps us gauge traffic and the popularity of certain pages.
20. We may use cookies for collecting information on the Website. Cookies are messages given to an Internet browser by an Internet server. The browser, in a text file called cookie.txt, then stores the message. Each time the browser requests a page from the server, this message is sent back. A cookie's main objective is to identify users and personalise their visit by customising web pages for them, for example by welcoming them by name next time they visit the same website.
21. We use third-party advertising companies to serve ads when you visit our website. These companies may use anonymous information (i.e. not including your name, address, email address or telephone number) about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and would like to know your options in relation to not having this information used by these companies, click here.
Security of Personal Data
22. We set strict security standards to prevent any unauthorised access to your personal data once we have received it and wherever possible we will use adequate security software and working procedures to ensure the security of your personal data. To prevent unauthorised access, maintain accuracy, and ensure proper use of personal data, we have employed physical, electronic, and managerial processes to safeguard and secure the information we collect online.
23. However, transmission of data and information via the Website is not a secure or encrypted transmission method for sending your personal data, unless otherwise indicated on the Website. Accordingly, your attention is drawn to the fact that any information and personal data carried over the Internet is not secure. Information and personal data may be intercepted, lost, redirected, corrupted, changed and accessed by other people.
Accuracy of Data
24. It is both in our interest and yours to store and process accurate personal data. If the data we hold about you is inaccurate in any way, where appropriate, you may have your personal data corrected by us on request by having it completed; amended; and/or erased.
25. Please contact us to update any of your personal data or to request access to your personal data by addressing the “Information Officer” via
this contact form.
Subject Access Rights
26. Under the Data Protection Act 1998, we have to provide you, as a “data subject” with a readable copy of all personal data which we may hold about you, within 40 days of receiving your written request for us to provide it. The Data Protection Act 1998 allows us to charge a fee of £10 pounds for this. Evidence or proof of your identity (for example, a copy of your passport, driver’s licence or current bills) will be required.
27. We reserve the right to refuse to provide you with a copy of your personal data based on the exemptions set out in the Data Protection Act 1998, but if we do refuse we will give full reasons for our refusal and allow you to challenge our decision.
Third Party Websites
28. Parts of our Website contain links to third party websites (“Third Party Websites”) for your convenience and information. If you use these links, you will leave the Website. When you access a Third Party Website, please understand that we do not control the content of that Third Party Website and are not responsible for the privacy practices of that Third Party Website.
29. We may utilise affiliate links which enable you to purchase goods, services, products etc. from third party providers. Use of such links will normally result in a commission or reward being given back to us. Purchases made through these Third Party Websites are subject to the policies and procedures of those sites. Order fulfilment and customer service relating to orders placed at any of those Third Party Websites, including the collection of applicable sales taxes, are the sole responsibility of such sites. Any concerns regarding order fulfilment, customer service, privacy policies or other issues relating to these third party online retail sites should be directed to the Webmaster or site administrator of the site. When shopping or interacting on any such third party site, you are subject to that site's privacy and security policies.
30. We suggest that you carefully review the privacy policies of each Third Party Website that you visit. This Privacy Policy does not cover the information practices of those Third Party Websites linked to our Website. Third Party Websites may send their own cookies to users, collect personal data, or solicit personal information. Third Party Websites may operate very different privacy practices to this Website. Links to Third Party Websites on the Website do not imply that X-Line endorses those Third Party Sites or agrees with any of the views or information set out on such Third Party Websites.
Changes to this Privacy Policy
31. X-Line will post any changes to this Privacy Policy on our Website from time to time. Please be sure to regularly check our Privacy Policy before using the Website. Regardless of any changes we make to our Privacy Policy, we will always use your personal data in accordance with the Privacy Policy in place at the time you provide your information and the Data Protection Act 1998, unless you give your express consent for us to do otherwise.
Transfer of Ownership
32. You agree that if we transfer ownership or management of the Website or X-Line to a third party we may also transfer personal data provided to us, including all sensitive personal data and any other information about you to such third party, provided such third party agrees to observe this policy.
Feedback
33. If you have any feedback or questions about X-Line’s use of your personal information or about this online Privacy Policy, please send us an e-mail
through this form.
34. If you send us personal data via e-mail, we will use it to respond to your information request. If you e-mail us, or give us your e-mail address, we will keep a record of it. We will not give your e-mail address to any unauthorised third parties. Note that communications via e-mail or otherwise are strictly governed by and subject to X-Line’s terms set out on the Website.
35. When you e-mail us please remember that the content of your e-mail is not secure and could be intercepted. Accordingly, please keep the amount of confidential information to a minimum and we will do likewise when we reply.
Online Safety Advice
36. Remember that information that you post is visible to anyone on the internet. Our advice is to never give out any personal information, such as address, phone number, etc.
37. People may not be who they seem online, anyone with access to the internet is able to use our site. Be careful who you trust online. We always advise against meeting anyone you meet online in person.
38. We recommend that you check out
http://www.chatdanger.com for further advice on using the internet safely.
How do we use cookies?
Our use of cookies fall in to the following categories:
Forum (vBulletin) Cookies
These are part of the core software package (called vBulletin) that powers our site. The cookie provides key functionality, such as remembering you're logged in, which forums you've visited and read, which forums to hide (collapse), etc.
Google Analytics
This is a web site statistics program that records the number of unique users, page views and other stastical data to help us identify site usage. All information gathered is annonymous.
Third party advertising
We work with a number of third party advertising networks to provide advertising on our site. Some of these third parties use their own cookies to serve ads that they believe are most likely to be of interest to you, based on anonymous information about your visit to this and other websites. For more information about this type of online behavioural advertising, about cookies, and about how to turn this feature off, please visit
www.youronlinechoices.co.uk
Controlling / stopping cookies
For more advice on how to stop cookies, including browser instructions, please visit
http://www.aboutcookies.org/
